privacy policy
1. INTRODUCTION
1.1 This document outlines the rules for processing and protecting the personal data of Mia Colonia Online Store customers, available at www.miacolonia.it (hereafter referred to as the 'Privacy Policy').
1.2 This Privacy Policy provides information and does not impose binding obligations on Mia Colonia Online Store customers.
1.3 All capitalised words and expressions which are not defined below shall have the meanings as per the
Terms & Conditions of Mia Colonia Online Store, which is available at: www.miacolonia.it
1.4 The processor of customers' personal data, as defined by the Personal Data Protection Act of 29 August 1997 (Journal of Laws 2014.1182, as amended), is Mia Solutions, with its registered address at: 61-886 Poznań, Poland, ul. Polwiejska 47/306, recorded in the Central Register and Information on Economic Activity of the Republic of Poland, tax ID 7831859616.
1.5 Mia Solutions has complied with the rules of protecting Customer privacy as prescribed by the Personal Data Protection Act and the Online Service Provision Act of 18 July 2002 (Journal of Laws of 2002, No. 144, item 1204, as amended).
1.6 Legal Basis for Data Processing
1.6.1 The processing of personal data of Mia Colonia Online Store customers is conducted in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free flow of such data (GDPR), and in accordance with the Personal Data Protection Act of 10 May 2018.
2. PROCESSING OF PERSONAL DATA
2.1 Provision of personal data by the customer is voluntary but necessary for certain functionalities of Mia Colonia Online Store.
2.2 Processing of personal data is necessary to execute specific functions of Mia Colonia Online Store or to fulfill actions requested by the customer before the contract is signed. Any data processing for the purposes of direct marketing of Mia Colonia products or services will be based on: (1) the Customer's prior consent, or (2) fulfilment of legally justified goals pursued by Mia Colonia (according to Article 23(4) of the Personal Data Protection Act, a legally justified goal may include direct marketing of Mia Colonia's own products or services).
2.3 Legal Basis for Data Processing under GDPR
2.3.1 The processing of personal data is carried out based on the legal provisions of the General Data Protection Regulation (GDPR) and in accordance with the provisions of the Personal Data Protection Act of 10 May 2018.
3. SCOPE AND PURPOSE OF PERSONAL DATA COLLECTION
3.1 This Privacy Policy applies to personal data processed by Mia Colonia Online Store to enable your usage of Mia Colonia Online Store functionalities, including data collected automatically during your visits.
3.2 The purpose, scope and recipients of data processed by Mia Solution will in each case depend on the actions you take at
Mia Colonia Online Store. Customers' Personal Data can be collected by Mia Colonia specifically:
a) to the extent necessary to set up, determine, modify, terminate and provide the online services and to fulfil your orders;
b) to manage the Customer Account registration and sign-up process;
c) to complete your orders for products offered by Mia Colonia Online Store;
d) to handle your complaints and any reimbursements;
e) to pursue any claims;
f) to create reports and surveys for the purposes of Mia solutions concerning the functioning of Mia Colonia Online Store,
including individual page hits statistics for Mia Colonia Online Store;
g) to match the Mia Colonia Online Store to the Customers' needs;
h) if you agree to receive marketing communications from Mia Solutions, including commercial e-mails, your personal data can also be processed by Mia Solutions for the purposes of communications sent to you concerning Mia Colonia Online Store, product range and promotions, as well as information about products and services offered by Mia Solutions business partners and Mia Solutions Group companies.
3.3 Mia Solutions is entitled to process the following range of personal data of Customers/users of Mia Colonia Online Store: full name, company name and tax ID, e-mail, contact phone no., delivery address (street, building, apartment, postal code, town/city, country),
business address/registered address (if different than delivery address), username, password.
3.4 The range of data required for signing a contract is always given in advance on the Mia Colonia Online Store website and in its Terms & Conditions.
3.5 Nevertheless, if you have given your separate consent, your personal data will be processed by Mia Solutions for the purpose of marketing the operations of Mia Solutions and its business partners, particularly for the purpose of organising promotions, competitions and other marketing tools.
3.6 Online Store Customers' data can be received by:
a. If a Customer chooses delivery by post or courier at Mia Colonia Online Store,
Mia Solutions will disclose such Customer's personal data to the selected carrier or agent shipping the orders for Mia Solutions.
b. If a Customer chooses online payment or card payment at Mia Colonia Online Store,
Mia Solutions will disclose such Customer's personal data to the selected payment agent handling such payments at Mia Colonia Online Store.
c. If a Customer has agreed to receive marketing communications, including commercial information e-mailed to such Customer,
Mia Solutions will disclose such Customer's personal data to its business partners.
4. COOKIES, USAGE DATA
4.1 Certain customer data is collected automatically when visiting Mia Colonia Online Store, recorded in Mia Colonia Online Store system logs through cookies. Cookies are tiny bits of information in the form of text files,
sent by a server and registered on the Online Store visitor's PC or laptop hard drive or mobile device memory.
4.2 Cookies stored on your device (PC, smartphone, tablet, etc.) enable us to:
a. keep your user session active (after logging in) so that you do not have to re-enter your username and password
on each consecutive page on the Mia Colonia Online Store site,
b. memorise the products you added to your cart,
c. match and optimise Mia Colonia Online Store to the Customers' needs,
d. build Mia Colonia Online Store page hit statistics,
e. customise any marketing communications,
f. ensure the safety and reliability of Mia Colonia Online Store.
4.3 Cookies do not contain any personally identifiable information of Customers. They will not cause any harm to your end device
or change your hardware or software settings. Only the original server is able to read these files.
4.4 During your visit at Mia Colonia Online Store, Mia Solutions will use two types of cookies: session cookies and persistent cookies.
Session cookies are temporary files that remain on your device until you log off the Store website, leave the Store or close your browser window.
Persistent cookies will remain on your device for a time period set in their parameters or until manually erased by the Customer.
4.5 Most Web browsers available on the market accept cookies by default. You can change your cookie settings at any time, specifying the terms of storage and access of cookies to your device. To change these settings, use your browser settings or service configuration. Specifically, you can change these settings to block automatic acceptance of cookies in your browser settings, or to always warn about cookies sent to your device. For details about cookies options and management, go to your software (web browser) settings.
4.6 To delete cookies at any time, use your browser functions for that purpose.
4.7 Any restriction on the use of cookies may affect certain functionalities available at Mia Colonia Online Store.
4.8 For details on changing cookie settings and deleting cookies by yourself in the most popular browsers, go to the Help section of your browser.
4.9 Mia solutions will also process anonymised operating data related to usage of Mia Colonia Online Store (IP address, domain logs) to generate statistics which help us manage our Online Store. As soon as you connect to Mia Colonia Online Store, Mia Colonia Online Store system logs will record data of the number (including IP) and type of the end device you use to enter Mia Colonia Online Store. Such data is gathered in collective and anonymous format, without any personally identifiable data of visitors at Mia Colonia Online Store website. Such logs will not be disclosed to any third parties.
5. RIGHT TO VIEW, ACCESS AND CORRECT YOUR PERSONAL DATA
5.1 You are entitled to access and correct your personal data as required.
5.2 You have the right to control the processing of your data in Mia Solutions data collection, particularly the right to demand that your personal data be completed, updated, corrected, or its processing be temporarily or permanently withheld, or the data be deleted if incomplete, outdated, false,
or if such data was collected in breach of the law, or if such data has become unnecessary for achieving its original intended purpose.
5.3 If you have given your consent to the processing of your data for the purposes of direct marketing of Mia solution's
own products or services (including any commercial e-mail communication), you can revoke such consent at any time.
5.4 If you wish to exercise any of the above mentioned rights, contact Mia Solutions via Customer Service or send
a notice in writing or an e-mail to Mia Solution's address given at Mia Colonia Online Store pages.
5.5 You can edit and delete the personal data you specified in your Customer Account (use "My Account" tab).
6. RIGHTS AND OBLIGATIONS OF MIA SOLUTIONS
6.1 Mia Solutions is entitled to disclose selected information concerning the Customer to competent authorities
or third parties demanding such disclosure, on valid legal grounds as prescribed.
6.2 Mia Solutions reserves the right to entrust the processing of the Customer's personal data or any other information referred to in this Privacy Policy on the basis of an agreement in writing, which shall be executed in accordance with Article 31 of the Personal Data Protection Act,
to Mia Solutions's site hosting, administration and maintenance service providers supporting Mia Colonia Online Store.
6.3 Mia Solutions hereby declares that it shall be entitled to entrust processing of the Customer's personal data or any other data referred to in this Privacy Policy to other service providers working for Mia Solutions or directly for the Customer to the extent necessary for using Mia Colonia Online Store, particularly for completion of orders, handling complaints and using the financial services available at Mia Colonia Online Store, on the basis of a written agreement executed in accordance with Article 31 of the Personal Data Protection Act. In particular, Customers' personal data can be entrusted to product suppliers, banks, insurance companies, and finance and assurance institutions.
7. PROTECTION OF PERSONAL DATA
7.1 Mia Solutions declares that it is making every effort to ensure a high level of safety for Customers in using Mia colonia Online Store.
Any incidents that may affect the security of information or data transmission, including any suspected uploads of files infected
with viruses or similar files other than malware should be reported to Mia Solutions via e-mail: officemiasolutions@gmail.com
7.2 Mia Solutions implements such technical and organisational measures as to guarantee the protection of processed personal data according to the existing threats and classification of protected data; specifically, Mia Solutions shall protect the data from unauthorised access, seizure, processing in breach of valid laws,
modification, loss, damage or destruction. In addition, Mia Solutions proceeds with special care to make sure that any personal data is:
correct and processed in accordance with the law,
collected for specified, explicit and legitimate purposes and not further processed in a way incompatible with those purposes,
adequate, relevant and not excessive,
accurate and updated,
not retained longer than necessary,
processed in compliance with the rights of the respective owners of such data, including the right to restrict disclosure,
safely stored,
not transferred without adequate protection.
7.3 Personal data shall be stored in a database with such technical and organisational measures in place that ensure protection of processed data in accordance with the requirements prescribed by mandatory rules of the law on personal data protection, including the Regulation of the Minister of Internal Affairs and Administration of 29 April 2004 concerning personal data processing documentation and technical and organisational requirements applicable to information technology systems and hardware used for personal data processing (Journal of Laws No. 100, item 1024). Access to the database shall be restricted to authorised data administrators only.
7.4 Mia Solutions shall provide the following technical measures to prevent unauthorised acquisition or modification of personal data transmitted online:
a. Securing the database against unauthorised access.
b. Access to Customer Account only with a unique username and password.
7.5 For your own safety, make sure that:
a. You choose your username and password to your Customer Account that cannot be easily guessed by third parties. Specifically, Mia Solutions recommends that you use alphabetic characters and digits as well as uppercase and lowercase characters for your password.
b. You keep your username and password to your Customer Account in confidence and do not disclose your data (username, password) to any third parties.
c. You log off Mia Colonia Online Store after the end of your session. Closing your browser window will not always log you off the Mia Colonia Online Store website. To log off the Mia Colonia Online Store site, click "Log Out".
d. Use antivirus software and regularly scan your hard drives for viruses.
e. Use Mia Colonia Online Store only from trusted machines with verified software.
If you use anyone else's machine, your username, password or other data can be captured.
8. MISCELLANEOUS
8.1 The terms and conditions outlined herein may change due to continuous development and technological advancements. Any such changes will be communicated to you at least 7 days before the effective date through the publication of the new Terms & Conditions at www.miacolonia.it
8.2 Mia Solutions Online Store may link to other websites. Mia Solutions recommends that you read any privacy policies at such third party websites.
This Privacy Policy applies to Mia Colonia Online Store only.
8.3 If you publish any personal data of other persons on Mia Colonia Online Store (such as their name, address, phone number or e-mail), you can do so only without breaching any laws or any infringement of such persons' rights or interests.
8.4 You are entitled to use the data and contents provided by other Mia Colonia Online Store Customers only in connection with your usage of Mia Colonia Online Store and with such persons' consent, in accordance with the applicable law, unless you obtain such other Customers' consent to the processing of their data and contents within a range or for a purpose exceeding the scope of usage of Mia Colonia Online Store.